Información
From Tempotel (Telefónica), we are looking for an experienced Administrative Assistant and Office Manager to work in an important innovation consultancy.
Detalles del puesto
Administrative Assistant & Office Manager (C2 English level)
Tempotel
Madrid
Indefinido
FUNCIONES
Assist in project proposal preparation by retrieving partners' administrative information, budgets, setting up any required meetings or presentations.
Assist in project financial reporting.
Assist with the preparation and dully retrieval of internal accountancy, travel forms, other record keeping documents, and/or its association to externally funded projects.
Support the CEOs on the preparation of quotations for clients and follow ups, sending and receiving signed project, clients, and staff contracts.
Define procedures for the preservation, protection, retrieval, transfer, and disposal of office records. E.g., taking note of the vacations/days off/medical leaves of the staff, take team meeting minutes (rotating with other members of the staff) etc.
Assure invoices of internal expenditures are dully retrieved.
Complete and keep up to date databases.
Review and update company templates for contracts, quotations, NDAs, etc.
Support communication tasks when needed. For example, in the preparation of the newsletter, social networks, blog posts preparation, etc.
Maintain & track stock of office supplies (from notebooks to printer´s ink) & of services provided (cleaning...etc).
Plan and implement office operations, procedures, systems, layouts, and equipment procurement.
Directly manage a budget for office supplies and other errands.
Supervise the office condition and arrange repairs if needed.
Similar potential functions.
REQUISITOS
English & Spanish C2 level (proficiency) is MANDATORY, both oral and written. Refrain from applying if you do not fulfil this requirement!
Proven experience as an office manager, and/or administrative assistant.
Solid background in business administration and accountancy.
Knowledge of office administrator responsibilities and procedures.
Proficiency in MS Office (MS TEAMS and Excel, Word, and Outlook, in particular).
Excellent written and verbal communication skills.
Able to work independently with little supervision.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Strong organizational and planning skills in a fast-paced environment.
CONDICIONES
Indefinite contract.
Full time. M-T flexibility and Friday intensive day.
Hybrid mode. Two days in office, and three of your choise.